Add comments and markups to PDF documents.

Add comments and markups to PDF documents.

Add comments to PDFs using selection tools, markup tools, sticky notes, and freehand drawing tool.

Add comments when viewing a PDF document.

In the May 2019 release of Acrobat DC, you can use Quick Actions on the floating toolbar to add comments while viewing a PDF. You do not need to open the commenting tool to access these actions. The following quick actions are available when commenting, depending on the selection in the PDF file:

If you don’t see these options, update Acrobat DC to the latest version.

Text selection actions: You can use various tools such as Highlight Text, Underline Text, Strikethrough Text, Copy Text, and Edit Text and Images.

Image selection actions: When you select an image, you can perform actions such as Add Sticky Note, Highlight Text, Edit Text and Images, and Copy Image.

Select Actions: When you select a selection in a PDF file, Quick Actions are displayed that allow you to Add Note, Change Color, or Delete Comment.

An overview of annotation and sketching tools.

Note. In Acrobat Reader, all commenting tools are available only in PDFs that have commenting enabled.

Annotation and drawing markup tools are used to annotate text. Commenting tools are available in the additional toolbar of the commenting function. Comments are notes and drawings that allow you to exchange ideas or provide feedback on PDFs. Typing text messages is available using the Memo tool.

You can draw lines, circles, or other shapes using the drawing tools, and enter messages in the corresponding pop-up notes. Text editing tools allow you to enter editorial marks to indicate changes that need to be made to the original document. Most annotation and drawing markup tools do not appear in the toolbar until Annotate is enabled.

In Acrobat Pro, comments can be tagged so that readers with motor or vision impairments can read them using accessibility technologies.

Displaying annotation tools and hand-drawn annotations.

Commenting and drawing markup tools are not displayed by default, unless the PDF is opened during Guided Editing.

To display the Comments toolbar, select Tools > Add comments. Comments added to the document are displayed in the panel on the right.

To display the labels along with the tool icons, right-click the Comments toolbar and select Show All Labels .

The drawing markup tools are grouped under the Drawing Tools menu. On the toolbar, click the Drawing Tools icon and select Expand Drawing Tools to add them to the secondary toolbar.

Choosing an annotation tool and hand-drawn annotations.

Open the Comment toolbar and select the desired tool for adding comments. To select the hand-drawn annotation tool, open the Comment toolbar and click the Drawing Tools icon. Select the desired tool from the Drawing Tools menu .

After the initial comment is made, the tool used is again replaced by the Selection tool, allowing you to move, resize, or edit the comment (This does not apply to the Pencil and Select Text tools, which remain selected).

Keeping the annotation tool in the selected state.

You can add multiple comments without having to re-select the tool.

From the Comment toolbar, select the tool you want to use (but not yet used).

Click the Hold Selected Tool icon .

Adding a note.

In Acrobat Reader, all commenting tools are available only in PDFs that have commenting enabled. Typically PDF documents in the peer review process include comment rights.

The most common type of comment is a sticky note. It consists of an icon displayed on the page and a pop-up note containing a text message. A note can be added anywhere on the page or in another area of ​​the document.

Adding a “Note” comment

Select the Note tool from the Comments toolbar and click where you want to place the note.

Enter text in the pop-up note. You can also use the Selection tool to copy and paste text from a PDF into a note..

After closing the pop-up note, the entered text will remain in it.

Editing the comment “Note”

To resize the pop-up note, drag its bottom (left or right) corner.

To change the formatting of text, click the Text Properties icon in the Comments toolbar, select the text, and then select the desired property in the.

The Commenting panel in the Preferences dialog box allows you to change the font size, default popup mode, and other options related to creating and viewing comments.

After making changes, click Close (X) in the upper right corner of the pop-up note, or click outside of it.

Copying a fragment of text in the comment “Note”

Select the text and then right click and copy the text.

Delete a note.

Select the Note tool, Hand tool, or Selection tool .

Select the note icon and press the Delete key .

Alternatively, you can double-click the note icon and choose Delete from the Options menu of the pop-up note.

Adding a text comment.

Use the Add Text Comment tool to enter text anywhere on the PDF page. Add Text Comment tool is similar to Add Text Box tool.

Select the Add Text Comment tool from the Comments toolbar.

Click on the page to place the cursor.

To change the formatting of text, click the Text Properties icon in the Comments toolbar, select the text, and then select the desired property in the.

Change author name for comments.

When you add a comment to a PDF file, your username is by default listed as the author of the comment. For information on how to change the author name, see Change author name for comments.

Add a line, arrow, or shape.

In Acrobat Reader, drawing tools are available only on PDFs that have commenting enabled. Typically PDF documents in the peer review process include comment rights.

The drawing tool should be selected based on the desired result.

Select Tools > Add comments. On the Annotation toolbar, click Drawing Tools and select the Drawing Annotation Tool:

The Rectangle, Oval, Arrow, and Line tools let you create simple shapes.

The Cloud and Polygon tools create closed shapes with multiple segments. The Polyline tool creates open shapes with multiple segments.

The Pencil tool lets you create freehand drawings, and the Eraser tool removes pencil marks.

To specify the width, color, and other properties of the line before drawing, select the desired tool and press Ctrl + E to open the Properties toolbar. Set the desired options on the Properties toolbar.

To create a cloud or polygon, click at the start point and then move the cursor to click to add each of the segments. When you finish drawing the shape, click the start point, or right-click and choose Finish from the menu. Double click to finish drawing the polyline.

To draw a line, arrow, or rectangle, either drag the pointer over the area where you want the mark to appear, or double-click at the start and end points.

To draw a square, circle, horizontal, vertical, or diagonal line, hold down the Shift key while drawing.

To start drawing freeform lines with the Pencil tool, move the pointer to the point from which you want to draw the line. After that, you can release the mouse button, move the cursor to a new location and continue drawing. To erase part of the picture, select the Eraser tool and drag it over the parts of the picture that you want to delete.

(Optional) Click the Close button on the pop-up note. An icon will appear to the right of the annotation to indicate that there is text in the pop-up note.

To remove a drawing mark, select it and press the Delete key.

Grouping and Ungrouping Annotations.

You can group two or more annotations, which allows you to work with the group as a single comment. In addition, you can group notes at the time they are moved to a new location or change any properties, without editing each of them separately. Grouping also allows you to distinguish your markups from other reviewers in a document review..

Grouping of text revision marks is not provided.

Grouping annotations.

Right-click inside the selection and select Group .

Ungrouping annotations.

Right-click inside the selection and select Ungroup .

Add comments to a text box or callout.

In Acrobat Reader, commenting tools are available only on PDFs that have commenting enabled. Typically PDF documents in the peer review process include comment rights.

The Text tool is used to create a text field. You can position it anywhere on the page and adjust its size as needed. The text box is always visible on the document page, it does not close, unlike a pop-up note.

The font and size of the text are determined by the system default settings..

The Text tool allows you to add

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comments to Japanese, Chinese, or Korean text, but the Asian resource files must be installed. Text boxes only accept horizontal text input.

The Callout tool is used to create a text field for a callout line. Callout text boxes are especially useful when you need to indicate a specific area of ​​the document without obscuring it. Leader text boxes are made up of three parts: a text box, a corner line, and an end-point line.

The dimensions of each of these parts can be changed by dragging the handle. The angled line can be resized in one direction only: horizontal – only horizontally, and vertical – only vertically. The text box grows vertically as you type, keeping all text visible.

The text box can be moved separately or together with the line with an end point. The text box moves around a fixed anchor point (around the arrow on the line with the end point) that is created after the first click on the PDF. You can change the color and appearance of the text box, add an arrow or a prefix for a line with an endpoint.

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